Job Applicant Privacy Notice - NCC

Date updated: 2018-06-11

In order to apply for a position within the NCC Group ("NCC", "we" or "us"), you will be required to provide NCC with information relating to you ("Personal data"). As a controller of your Personal data, we are committed to safeguarding the privacy of our applicants ("you" or "applicant(s)"). This notice will inform you about the processing we undertake with your Personal data during your application.

Throughout this Privacy Notice the term "processing" is used to cover all activities involving your Personal data, including collecting, handling, storing, sharing, accessing, using, transferring and disposing of information.

"Applicable Data Privacy Laws" means data protection laws and regulations implementing the Data Protection Directive 95/46/EC and as of 25 May 2018 the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (the "GDPR").

"Personal data" is defined as any information relating to an identified or identifiable natural person.

This notice will outline for you:

  • what Personal data we collect;
  • for what purposes we use your Personal data;
  • which legal basis we rely on for processing your Personal data;
  • to whom we provide your Personal data;
  • how long we store your Personal data;
  • the rights you have in relation to your Personal data;
  • where you can ask questions and make remarks. 

1. Why do we collect and process personal data and what personal data do we collect about you?

Information submitted by you will be used to identify and evaluate you for the position you applied for.

We may in some instances collect your name, basic professional experience and contact details from yourself, research companies or business related social media accounts such as LinkedIn, for contact purposes in headhunting situations. Our legal basis for the processing of such Personal data is to fulfil our legitimate interest in finding suitable candidates for an open or a future position within NCC.

As part of the hiring process we may also perform background checks on you in order to further evaluate and validate your application. Such background checks may include criminal records, credit reports, reference checks etc. If background checks are performed, NCC will at all times ensure that Applicable Data Privacy Laws are complied with. As a result of this, NCC will not retain criminal records if not permitted by Applicable Data Privacy Laws.

We will not use information submitted by you for any other purpose and neither will we disclose your Personal data to third parties which would not process your Personal data for evaluating your candidacy for NCC.

The processing of your Personal data is necessary for performing our evaluation of your candidacy. We will ask your consent in case we would need to process Personal data of a sensitive nature. If such information is not specifically required by us in the individual case, we ask you to avoid submitting information which may qualify as sensitive Personal data (such as health information, political opinions, religious beliefs or other beliefs of a similar nature, membership of a trade union, physical or mental health or condition or sexual life)

If you are hired as a result of your application some of the Personal data collected as part of this recruitment process may be transferred to your personnel file.

We will only request information from you which is necessary for your identification and the evaluation of your candidacy.

The Personal data we may collect in this context include:

Job applicant Categories of personal data
Other recipients